Professional office cleaning according to a checklist. How does it work? A clean office is your personal flagship for employees, customers, prospects, and other visitors and shows a well-run company.
What sounds so simple is often not so easy to implement in practice. A professional maintenance cleaning needs to be planned.
The interior and exterior cleaning of office complexes is subject to many obligations. But how does cleaning work according to certain standards?
In order to make your work easier, in today’s article, we will explain how to carry out an office cleaning according to a checklist.
We not only provide you with checklists and tell you what you should pay attention to, but also give you valuable tips.
Checklist I–1x or several times a week: all interior and exterior cleaning tasks
The office cleaning according to the first checklist helps you like a red thread to monitor all regularly occurring activities.
The following tasks arise either several times a week or at least once a week during professional maintenance cleaning in your office space.
The regularity of the tasks always depends somewhat on the size of the office and the actual number of employees who use the premises every day.
- Vacuuming the carpets
- Vacuum cleaning and mopping of floor coverings
- Disposal of waste in the waste bin under the desks
- Damp cleaning of desks
- Dusting all surfaces in the office
- Disinfection of telephone systems, keyboards, PC mice, and similar
- Thorough cleaning of the kitchen including wiping down all surfaces
- Wash the dishes
- Clean ceramic hob or hob
- Damp wipes from the microwave and oven
- Remove fingerprints from glass surfaces with glass cleaner
- Clean mirrors and mirror surfaces
- Water all green plants
- Intensive cleaning of all sanitary facilities including toilets
- Restocking of all hygiene items such as toilet paper and towels
- Provision of garbage for garbage collection
- Cleaning of the stairs or all stairways
- Sweeping of paths
- Control of all technical systems in parking lots, underground garages, security doors, etc.
- Check functionality and accessibility for all escape and fire protection doors
- Maintain outdoor facilities depending on the season: mowing the lawn, watering the plants, sweeping leaves, pushing snow
Checklist II–once a month: all interior and exterior cleaning tasks
Cleaning according to standards as part of facility management. However, there is also the possibility of professional maintenance cleaning according to your own test proposals.
On the following checklist for building cleaning, you will find all the important tasks that you should carry out at least once a month, or that an experienced caretaker service will take care of for you.
- Damp cleaning and disinfection of all waste bins in the office and the rubbish bins outside
- Special cleaning of windows, doors, and door frames including the respective door handle, door frame, and frame
- Wipe shelves and cupboards with a damp cloth
- Remove cobwebs and stamens
- Maintenance of all lighting fixtures in the office
- Cleaning of radiators in all offices
- Special cleaning and descaling of dishwashers and coffee machines
- Basic cleaning of oven and microwave
- Wipe out and disinfect the refrigerator
- Thoroughly clean/descale fittings
- Clean all drains including drain strainers
- Removal of stubborn stains on carpets
- Cleaning of all baseboards
- Damp cleaning of all table and chair legs
- Special cleaning of sanitary facilities including joint care
- Checking all stocks for sanitary areas such as toilet paper, soap, and paper towels, and reordering if necessary
- Cleaning the air conditioners
- Maintenance cleaning of special rooms such as server rooms, basement or attic rooms, storage areas, etc.
- Outdoors: wiping railings, handrails, mailboxes, window sills and doorbells, and light switches
- Thorough cleaning of floor mats, floor gratings, or clean-off mats
- Remove weeds from outside areas, trim branches on trees and bushes if necessary
Checklist III – as required: maintenance cleaning after special activities
The painters have repainted the walls and ceilings in your office? We have commissioned craftworkers to lay a new floor covering. Was there new construction or conversion work in or on the building? Have the outdoor facilities been redesigned?
Below we provide you with a checklist for cleaning and work inspection according to special tasks. Please check here in your individual case which tasks are necessary.
With special tasks, it can also be helpful to create a checklist in advance, which you can work through systematically, for example, after the work of the craftsmen has finished, in order to get your office back in shape.
- Carrying out small repairs such as replacing lightbulbs, repairing defective water taps, repairing or replacing damaged objects
- Cleaning of floor coverings after craft work
- Basic cleaning including removal of coarse dirt and fine dust
- Removal of paint residues or paint residues after painting work
- Cleaning impregnation or polishing of floor coverings after new laying or for maintenance
- Cleaning of vending machines in consultation with the operator
- Interior and exterior cleaning after renovation work, such as cleaning windows and doors
- facade cleaning
- New installation or redesign of the planting in the outdoor facilities
- Checking stocks, for example, office materials or kitchen utensils such as glasses or cutlery, purchasing new ones if necessary
Practical tip – always stay on the ball when cleaning the office!
Postponed is not canceled! Even the best checklists are useless if you just don’t have the time to do the maintenance cleaning yourself.
Startups in particular then tend to implement the upcoming tasks insufficiently or not at all. The existing challenges in everyday working life are high, so there is often no time to take care of the upkeep of the offices yourself.
A vicious circle, because activities are often postponed to the next day or the coming week. With the consequence that, for example, dishes pile up in the kitchen or thick dust becomes visible on desks or shelves.
After a certain time, however, not only does general hygiene suffer but also the motivation of the employees. After all, nobody likes to work in unkempt offices.
For customers, a visit to an unkempt office is anything but a highlight.
It then happens prematurely that the external impression is also negatively projected onto the work.
Tip: Let a professional cleaning company support you in compiling and implementing all the points on your checklist in good time.
You can specifically agree on the tasks that occur at least once a week and have them implemented on time.
Cleaning with checklists supports a smooth everyday office life! No matter whether every week or as needed, in our article we have given you three checklists with which professional maintenance cleaning in the office can be carried out without any problems.